Constitution of the Southeastern Actuaries Conference
Article 1 - The NAME of this organization shall be the Southeastern Actuaries Conference.
Article 2 - The PURPOSE of this Conference shall be to promote friendship among its members and to foster and promote the practice of actuarial science. This promotion may be through informal discussion, written papers, or support of actuarial educational programs. This Conference is not organized for profit and no part of the net earnings shall inure to any member.
Article 3 - APPLICANT FOR MEMBERSHIP may include any qualified person residing in Alabama, Arkansas, District of Columbia, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, or Virginia, (1) who is a Fellow or an Associate of the Society of Actuaries, (2) who is a Member of the American Academy of Actuaries, (3) who is a Fellow or an Associate of the Casualty Actuarial Society, or (4) who has received credit for four(4) Courses from the Society of Actuaries or the Casualty Actuarial Society, or (5) who has comparable professional actuarial credentials from another country. Such qualified person may be admitted as a Member by the affirmative vote of the majority of the Executive Committee. Charter Members shall be those persons who signified their desire and intentions to become members prior to December 31, 1949.
Article 4 - MEETINGS of the Conference shall be held twice a year on such dates and at such place as may be designated by the Executive Committee. One meeting shall be held in the Spring and the other in the fall. The Fall Meeting shall be known as the Annual Meeting. Special Meetings may be called at any time by the President provided he is requested to do so by eight or more members, not more than two of which shall reside in the same city.
Article 5 - REGULAR DUES shall be for a period beginning at the conclusion of the Annual Meeting and ending at the conclusion of the Annual Meeting in the following year. The Executive Committee shall determine the amount of such regular dues prior to the mailing of dues notices. Any person becoming a member between the Spring and Annual Meetings shall pay half dues for the remainder of the dues period. Prior to each Conference Meeting the Executive Committee shall determine the registration fee(s) to be paid by members and/or guests and actuarial student guests attending that Conference Meeting.
At the discretion of the Executive Committee, any member who notifies the Secretary-Treasurer in writing that he has become totally disabled or has retired from active work may be exempted from the payment of dues which become payable during the period of such disability or retirement. Any "dues exempt" member will be listed as "Retired" in the yearbook.
Article 6 - The OFFICERS of the Conference shall be a President, a Vice President, a Secretary-Treasurer, and a Membership Chairman. There shall be an Executive Committee which shall be composed of four Officers, the immediate past president, and two members at large. The four Officers and the two members at large shall be elected at each Annual Meeting for a term of one year to begin at the conclusion of such meeting. Vacancies occurring between Annual Meetings shall be filled for unexpired terms by the Executive Committee, except that the Vice President shall fill the President's vacancy. The Officers shall perform duties usually pertaining to the office and the President shall appoint all Committees not otherwise provided for. Not more than two members of the Executive Committee shall reside in the same city. No member of the Executive Committee shall receive any remuneration for services performed.
Article 7 - MANAGEMENT of the Affairs of the Conference shall be conducted by the Executive Committee subject to the Constitution and any instructions given at any meeting. It shall be the duty of the Vice-President to submit programs for meetings to the Executive Committee for its consideration and approval.
Article 8 - A QUORUM for the transaction of any business shall be fifty (50) members.
Article 9 - AMENDMENTS to this constitution may be made by majority vote of (i)those present and voting at any regular meeting and (ii)those voting by mailed ballot and received by the Secretary-Treasurer prior to five days preceding such meeting, provided notice of any proposed amendment and a ballot shall have been mailed by the Secretary-Treasurer to each member at least thirty days prior to the meeting at which action is contemplated.